Duty to Keep Records

The most important types of records which have to be kept in accordance with the Labour Protection Act (ArbeitnehmerInnenschutzgesetz, ASchG), are listed below:
  1. Findings of the risk assessment at work (workstation evaluation) have to be recorded in the safety and health documentation (see Documentation).
  2. Accidents or near-accidents (near-misses), i.e. fatal accidents and accidents causing absence from work for more than three working days. These records must be submitted to the competent accident insurance institution within a period of five days. In addition, all incidents that could have led to a severe accident must also be recorded.
  3. The records concerning work equipment that has to be tested (see Testing and Maintenance) must be kept until the respective work equipment is taken out of use.
  4. The records of the required aptitude tests and follow-up checks have to be kept until the respective employee leaves the company, whereupon these data have to be submitted to AUVA.
  5. When workers are exposed to noise that impairs their hearing, i.e. exposure to a noise level of more than 85 decibels (A).
  6. When hazardous work substances are handled, i.e. if workers are exposed to carcinogenic, mutagenic, biological agents or substances that are toxic as regards reproduction (of group 3 or 4).
  7. When specific skills are required as stipulated by the Regulation relating to the Proof of Technical Knowledge (Fachkenntnisnachweis-Verordnung, FK-V), such as the operation of cranes, diving, blasting operations or driving fork-lifts.
  8. Prevention experts have to keep records on their activities and their service time.